If you are wondering about the benefits of having video conferencing facilities in your organisation, we will give you the reasons it will affect your business for the good.
Video conferencing has always been an important part of how businesses communicated. And after the outbreak of the covid-19 pandemic, it has been the norm. In-person meetings have long been replaced by video calls. There hardly is any business that doesn’t support video conferencing anymore.
If you are still wondering about the benefits of having video conferencing facilities in your organisation, we will give you the reasons it will affect your business for the good.
What Is Video Conferencing?
Video conferencing is a form of audio-visual call where two or more parties can communicate with each other. It is also known by other names such as video telephony, video call, video chat, etc. Communication between people in real-time is a technologically advanced way of exchanging information.
In its initial stages, video conferencing was a luxury that everyone could not afford. Small businesses with limited resources used other forms of communication. But mainly with the continued development of Voice over IP or VoIP, it has now become more accessible and affordable for businesses of every size.
The methods for data compression and data transfer and decompression are evolving by the day and this accounts for the increased reliability of video conferencing platforms.
Let’s unveil the 5 ways video conferencing will change your business.
1. Reduced travel expenses
In the pre-pandemic world, businesses spent a huge amount on work-related travel expenses. It mainly included travelling for employee training and business meetings. Important collaborations such as these could not be held over a traditional phone call. Video conferencing has changed this equation dramatically.
People from multiple different locations can now meet and conduct important meetings over a video conference. The video and audio quality of the call are as good as meeting someone in person. The chances of any technical glitches get reduced every day. And all this translates to people travelling less than before.
With all the restrictions of the pandemic in place, video conferencing proved to be a boon for organisations all over the globe. It can do the same for your business.
2. Increased productivity and efficiency
Employee teams that are allowed to connect better for work often end up performing better than others. For many businesses, collaborative work is a must and it takes a toll when the organisation lacks an appropriate communication platform. The communication gaps can be the biggest contributor to substandard outputs.
Implementing video conferencing for your employee teams can help enhance employee collaboration and performance. It requires less time to locate and contact the required person and the work can also get done faster than before.
3. Improved management communications
The benefits of video conferences are not limited to just enhanced team performance. It also benefits communications at the management level. All the decisions taken by top management can be first discussed over a secure video conference platform. None of your directors or board members needs to travel until extremely necessary.
The sharing of these decisions further becomes easier with video conferencing. The top management can directly share their decisions with the required personnel in the hierarchy.
The security of data transfer during a video conference is increasing every minute. You need not worry about any leaks in confidential information due to this technology.
4. Enhanced business opportunities
After the internal communications of an organisation, video conferencing also helps connect with people outside the organisation. It can be existing and potential customers or candidates interested to work at your organisation. Video conferencing system opens a new door of opportunities both in terms of finding new clients and the talent you require onboard.
One of the main technologies fuelling the global economy is video conferencing. A business can reach its potential customers from all over the globe within no time. Customers feel valued and tend to stay associated with an organisation that interacts better.
Also, with hiring new talent, companies can use video conferencing as the primary mode of interviewing. Talented candidates can apply and appear for positions that resonate with their skills and requirements irrespective of their current location. This provides better opportunities for businesses, customers, as well as a talent pool.
5. Improved work-life balance
When you remove unnecessary travel and gaps from communication to add efficient video conferencing platforms that in turn improve work efficiency, you also ensure all your employees have an improved work-life balance. Remote working culture globally accepted during the days of the lockdowns has benefited people in many ways.
Video conferencing also allows flexible work timings meaning employees can connect for work as and when it suits them the best. The simplicity of using video conferencing software without any prior knowledge or expertise adds up to the satisfaction from work.
Employees do not need to spend hours waiting for a call or travelling to remote locations. They can be in the comfort of their homes and connect to employees, customers, volunteers, etc. at the click of a few buttons. All this increases the work-life balance of every employee and leads to a better society at large.
In The End:
Video conferencing has surely revolutionised the way businesses communicate. Whether it is within or outside of an organisation, people now can avail the option that is as good as communicating in person. Less stress at work can encourage people to adopt a healthier lifestyle. It also helps build a positive image as an employer and retain and attract existing and potential employees.
When you are looking for ways to provide the best communication services to your workforce, you may want to contact the nearest communication expert. They can help you find the best options for your organisation. Let’s encourage change that helps comfortable and efficient collaboration in and outside your organisation.